Employee Handbook v.2025

TEMPORARY, CONTRACT, ON-CALL (PRN) OR INTERMITTENT EMPLOYEES Temporary, Contract, On-Call (PRN) employees are those who are employed for short-term assignments. Temporary employees are generally hired to temporarily supplement the workforce or assist in the completion of a specific project. These temporary employment assignments are of limited duration. Temporary employees are not eligible for employee benefits, except as required by applicable law, and may be classified as exempt or nonexempt on the basis of job duties and compensation. EMPLOYEE ELIGIBILITY AND WORK AUTHORIZATION CODAC is committed to employing only individuals who are authorized to work CODAC in the United States and who comply with applicable immigration and employment law. As a condition of employment, every individual must complete Section 1 of the Form I-9 no later than the first day of employment and must present acceptable documents authorized by USCIS no later than the third day after starting employment with the Company. ROMANTIC AND FAMILY RELATIONSHIPS AT WORK CODAC will not take any adverse employment action against any employee for engaging in romantic relationships during nonworking hours away from agency premises. However, we will consider such relationships when they affect an employee's job performance, occur during working time, occur on CODAC premises or pose a danger of a conflict of interest. Romantic or sexual relationships with CODAC members or their relatives are prohibited. A familial or intimate relationship among employees can create an actual or at least potential or perceived conflict of interest in the employment setting, especially if one relative, spouse or partner of a relationship supervises another relative, spouse or partner. To avoid this problem, CODAC may refuse to hire or place a relative or other intimately associated individual in a position where the potential for favoritism or a conflict exists. If two employees marry, become related or enter into an intimate relationship, they may not remain in a reporting relationship or in positions where one individual may affect the compensation or other terms or conditions of employment of the other individual. In other cases where a conflict or the potential for a conflict arises, even if there is no supervisory relationship involved, the parties may be separated by reassignment or terminated from employment, at the discretion of CODAC. For the purposes of this policy, a "relative" is any person who is related by blood or marriage, or whose relationship with the employee is similar to that of persons who are related by blood or marriage (e.g., domestic partnership or civil union status). Individuals in a leadership or supervisory role may not engage in a romantic or intimate relationship with any employee who reports to them directly or indirectly, as such relationships can create real or perceived conflicts of interest and undermine organizational integrity.

Employee Handbook v. 05.2025

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