CODAC Management Manual

TIME MANAGEMENT New Supervisors are often tempted to spend too much time managing members and not enough time managing staff. A Supervisor’s main role is to manage staff and train them to manage members; the ratio should be somewhere around 80% of your time managing staff and 20% of your time managing members directly. There are also other administrative responsibilities you will be assigned, such as acting as a liaison to another agency or being part of a work group to revise emergency protocols. Time management is an essential skill that requires serious consideration and development to succeed in leadership. Suggestions for time management include: • Prioritization: Prioritize what is next and dedicate a chunk of time to completing it. For example, coordinate times with others when you can close your door and work on projects without interruption. • Use Quiet Hours: Use the hour in the morning from 7-8a or hour afterhours between 5pm-6pm to catch up on work that requires focused attention. • Manage Meetings: If your calendar becomes over-crowded with meetings, review each meeting for necessity and efficiency: can two meetings be combined into one? Can some meetings be cancelled or declined? Can you schedule a “no meeting” day or half days twice each week? • Work efficiently: avoid duplication of efforts between co-leaders, have an agenda for meetings, delegate work as possible. • Be Realistic: Recognize that crises happen, others call out or go on vacation, a member matter can take a good part of your day to resolve. There are limited hours in a day – prioritize what you can do and leave the rest until tomorrow. • Use Supports: If what you’re doing isn’t working, talk to your peers to see what they do that works. • Self-Care: Self-care to manage stress is essential; have a self-care plan you use every day. Plan time off regularly. Good health means the ability to enjoy your work and accomplish your goals.

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