CODAC Management Manual

SUPERVISOR SAFETY PROCEDURES

Supervisors should maintain an awareness of emergency procedures. Part of your role involves orienting new staff to these procedures. Supervisors should be aware of where to locate emergency procedures and any specific information pertinent to your site. This process begins with supervisors’ responsibility informing employees about these policies and rules. It means providing constructive feedback when supervisors see employees taking shortcuts or not following safety requirements. It may also involve administering consequences for breaking rules and violating policies. Some examples of tasks supervisors should familiarize themselves include the following: • New Hire Checklist that includes orienting employees to site safety. • Communication methods (does your site have an intercom? Are you on the escalation threads via TEAMs?) • Emergency exits/evacuation routes • Specific rendezvous points • Do you have key contact information? (Security after-hours, QM, HR) • Drill management (how to clear the building, closing doors behind you) • IAD process • Monthly safety drills • Location of safety protocol documents (couldn’t remember what they’re called, they are the ones that hang on the walls) • Location of first aid kits, fire extinguishers, and fire alarm pulls. Supervisors also may attend the monthly Safety Committee meeting which includes agency leadership and quality management. Leadership means more than just setting a good example for employees. It also means inspiring employees to take responsibility for their own safety and the safety of co-workers through every communication and interaction between the supervisor and employees. A good leader encourages employee driven safety, knows that the work group is only as safe as each employee and is proactive rather than just responding when something goes wrong. HOW TO FACILITATE A MEETING Every facilitator has a different style, and every group has different dynamics. A skilled facilitator adapts to the needs of each team and meeting. They can get everyone to share their voices amidst the various personalities, opinions, and sensitivities that exist in any group of humans, while also guiding the group to achieve the desired outcome within the meeting time constraints. ROLE OF THE FACILITATOR The facilitator guides a discussion of the topics laid out in the meeting agenda, with the purpose of moving the team towards a common goal. A skilled facilitator fosters collaboration and teamwork and manages conflict among team members. Here are some suggestions for facilitating a meeting. 1. Begin each meeting with an icebreaker or check-in a. A great start to meetings is sharing of “wins,” this includes positive things that have happened to or within the team during the past week. 2. Have an agenda, ensure that it is provided to your team electronically or as a hard copy 3. Keep the group moving towards its aims. If employees get off topic gently redirect and don’t be afraid to table items that come up during the discussion.

P a g e 41 | 73