Employee Handbook v.2024.docx

OUTSIDE EMPLOYMENT CODAC respects each employee's right to engage in activities outside of employment such as those that are of a personal or private nature, to the extent that such activities do not create a conflict of interest as described in the Conflicts of Interest policy set forth in this Handbook or adversely affect the employee's ability to perform their job. Under certain circumstances, if an employee's personal conduct begins to adversely affect their performance on the job, or begins to make it impossible for them to carry out any or all of the job duties while at work, appropriate disciplinary action up to and including termination of employment may be appropriate. An example of an activity that might adversely affect an employee's ability to perform their job duties is outside employment. While CODAC does not prohibit employees from holding other jobs, the following types of outside employment are prohibited:  Employment that conflicts with the employee's work schedule, duties and responsibilities or creates an actual conflict of interest;  Employment that impairs or has a detrimental effect on the employee's work performance with CODAC;  Employment that requires employees to conduct work or related activities during working times or using any of CODAC's tools, materials or equipment; and  Employment that directly or indirectly competes with the business or the interests of CODAC. For the purposes of this policy, self-employment is considered outside employment. CODAC will not assume any responsibility for employees outside employment. Specifically, CODAC will not provide workers' compensation coverage or any other benefit for injuries occurring from, or arising out of, such outside employment. DONATION SOLICITATION & DONOR PRIVACY Coordination of donation solicitations and proposals to individual and corporate prospects is the responsibility of the Chief Operating Officer. Therefore, all private fundraising activity is to be coordinated through the Marketing & Business Development Department or designee. Any solicitation or request for donations from individual or corporate prospects must be discussed and approved by the Chief Operating Officer prior to solicitation. It is expected that the Chief Operating Officer will be aware of all solicitation activity. Donation requests are primarily for the benefit of CODAC clients, members or participants; to financially support the programs/services available clients, members or participants; and/or to financially support administrative costs of doing business to provide care to clients, members or participants. CODAC will never sell, trade or rent names (unless released for publication), email or mailing addresses, or phone numbers of our donors. RECEIPT OF CONTRIBUTIONS CODAC welcomes cash and non-cash donations from individuals, organizations and businesses to support individuals served and programs offered. CODAC is responsible for accepting charitable contributions that support its mission and further its positive impact in Pima County. Upon receipt of a donation, contribution and/or bequest of any kind, it is the responsibility of the Marketing & Fundraising Department to monitor the issuance of a receipt according to Internal Revenue Service (IRS) Guidelines, and to make certain that all contributed materials are protected against misappropriation. This policy does not apply to gifts given to staff by CODAC members or family of CODAC members. See Admin Policy 304: Code of Conduct.

Employee Handbook v. 06.2024

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